Document Controller
 
JOB TITLE: Document Controller
EMPLOYER: TP Engineering Baku Branch DUTY STATION: Azerbaijan
PUBLISHED: 2017-10-05 LAST UPDATED: N/A DEADLINE: 2017-11-04

TP Engineering Baku Branch is seeking a suitable candidate to fill the vacant post of Document Controller.

The successful candiate would have minimum three years of work experience with document processing principles and practices.

REQUIRED QUALIFICATIONS:
 
Education background Higher education, preferably Engineering or Business Administration or equivalent
Competencies Knowledge on utilizing Electronic Document Management Systems; excellent communication skill; speaks and writes clearly and informatively; listens and gets clarification when necessary; strong interpersonal, communication and customer service skills
Language skills Azeri(native)/ English(fluent)/ Russian(fluent)
Computer skills Microsoft Office 2013, Microsoft project.

DUTIES AND RESPONSIBILITIES:
 
Job purpose Document Controller will be responsible for managing company documents, ensuring their accuracy, quality and integrity.

Document Controller will help the company adhere to record retention policies, safeguard information and retrieve data more effectively.

Responsibilities 

• Store, manage and track company documents
• Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule
• Maintains contacts with other TP Engineeting Regional Offices in terms of document life cycle
• Control the retrieval of documents
• Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
• Develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items
• Assist with file migrations and audits, and perform administrative tasks as needed
• Supports the Project Information Manager needs as required.
• Works closely with Project Management and Project Controls personnel in to meet staffing requirements.
• Assists and/or complete archival process.

If you meet criteria for success, please send your CVs to vacancy@tp-eng.eu until the 20th October 2017. Please indicate position title (Document Controller) in the Subject line of the email. Please note that only shortlisted candidates will be contacted.

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