Materials Coordinator/Expeditor
JOB TITLE: Materials Coordinator/Expeditor
EMPLOYER: Oil and Gas Company DUTY STATION: Azerbaijan
PUBLISHED: 2018-05-03 LAST UPDATED: N/A DEADLINE: 2018-06-02

Materials Coordinator/Expeditor

Main Responsibilities:

  To expedite the materials flows for the business and generate the daily status report for the company.
 To check with appropriate Freight Forwarding (FF) packing, taking account of climate, terrain, weight, nature of goods and cost, and the delivery and warehousing of goods at their final destination;
 To support commercial team to negotiating contracts, transportation and handling costs with Freight Forwarding;
 To obtain, check and prepare documentation to meet customs and insurance requirements, packing specifications, and compliance with other countries' regulations and fiscal regimes;
 To contact suppliers to ensure that all dropship purchase orders were received and that deliveries will ship on time
 To work with vendors to solve invoicing issues that could delay critical shipments.
 To act as a focal point for customs issues and communications with customs.
 To arrange courier and specialist hand-carry services;
 To maintain communication and control through all phases of the journey, including the production of management reports and  cost analysis;
 To maintain current knowledge of relevant legislation, political situations and other factors that could affect the movement of freight.
 To collaborate with various departments to manage efficient flow of all materials.
 To prepare an efficient shipping schedule and evaluate all production schedules and determine all required materials and ensure availability of all materials.
 To coordinate with departments to ensure efficient movement of all materials and evaluate all materials sent to production department.
 To prepare reports for all materials and manage transportation of materials from one department to another and prepare all production records on SAP system.
 To coordinate with all department managers to ensure accountability for all materials.
 To maintain all sensitive data information and prepare appropriate project schedule.
 To maintain all information for status of materials on weekly basis.
 To collaborate with technical team to schedule all deliveries and manage all delays and ensure compliance to all material requests.
 To prepare required reports for all cost accounts and procurement to ensure compliance to all account payable requirements.
 To prepare required documents and drawings and maintain all files for material delivery sites and prepare efficient work schedule.
 To track and log all product inventory, ensuring there are no discrepancies or losses.
 To accept deliveries of company products and stores them accordingly.
 To inspect all orders being received and shipped, checking for damage, defective parts, and missing items.
 To report and return damaged product.
 To use SAP (or relevant) program to monitor inventory and balance accounts.
The candidate is expected to demonstrate the following traits during the execution of the scope:

 High school diploma or equivalent.
 Excellent knowledge of Freight Forwarding and logistics regulatory requirements.
 Reads, analyzes and interprets international regulations and procedures (like incoterms etc.)
 Strong time Management and organizational skills.
 Ability to multitask in a fast paced environment with rapidly changing priorities
 Contributes to building a positive team spirit and puts success of team above own interests
 Ability to read, write, and speak English fluently.
 Strong SAP knowledge and experience.

Employment type: permanent

Working environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Job type and working hours: This is a full-time position, and hours of work and days are Monday through Friday,     9:00 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Interested candidates are requested to submit their CVs to by indicating the position title “Materials Coordinator/Expeditor” in the subject line of your
Please note that only shortlisted candidates will be contacted.

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