Tendering Assistant
JOB TITLE: Tendering Assistant
EMPLOYER: Oil Company DUTY STATION: Azerbaijan
PUBLISHED: 2018-06-20 LAST UPDATED: 2018-06-20 DEADLINE: 2018-06-30

Tendering Assistant

We need candidates with engineering background in Oil and Gas with engineering and equipment knowledge or the person who already got experience with similar scope of Work: Rotation equipment, OCTG and API business.


• Assisting to Tendering Lead.
• Receive, review and log client inquires. Prepare outgoing inquires to suppliers, expediting inquiries.
• Creating  quotation  in  Movex/Syteline  and  quote  to  the  customer  as  per  Sales  &  Tendering procedure, and work in other ERP systems of the customers when required.
• Accept PO ,create CO and WO lines
• Manage Movex/Syteline work orders, open and closing.
• Search for suppliers and obtain suppliers quotations
• Preparing cost sheets for all jobs.
• Job costing: XX-Parts, royalties, planned vs actual job cost.
• Prepare delivery Notes, Receipts, Shipping Documents, etc for international shipping
• 3rd party service order management
• Maintain delivery notes log and input in ERP System
• Expediting customers and suppliers orders, liaison between tendering and purchasing department
• Arranging shipping of the orders  with freight forwarders, upload shipping documents into  shipping portal (Geodis)
• updating Order book on daily basis
• Prepare OTD report every week for finance department.
• Liaise with finance on closed jobs for invoicing
• Update Monthly KPI to Tendering Lead
• Prepare reports and other statistic docs for management and customers from time to time
• Develop a positive work relationship with customer key people in Procurement of NCOC/BP and KPO
• Customer Feedback and satisfaction
• Send acknowledgment emails to all communication received from customers, with committed answer date.
• Responsible for entering and updating data in update ERP system ( CRM, MOVEX) system
• Prepares daily, weekly, monthly and quarterly reports as required ( Win and Lost report; Quote Prepared status, Upcoming Opportunities etc.)

Education and/or Experience: University degree, preferably in Economy or Mechanical Engineering, with minimum six months' related experience and/or training; or equivalent combination of education and experience.

Product Knowledge: Oil & Gas industry experience would be an advantage

Computer Skills: To perform this job successfully, an individual should have knowledge of Movex, Maximo, Ariba, MS Office (Word and Excel), Internet. Geodis, CRM

Salary 1500-2000 AZN Net

Interested Candidates please send your CV to recruitment@ires.az indicating the title of position in the subject line of your message.
Otherwise your candidacy will not be considered.

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