Administrative Manager
 
JOB TITLE: Administrative Manager
EMPLOYER: URBN Limited DUTY STATION: Azerbaijan
PUBLISHED: 2018-07-11 LAST UPDATED: N/A DEADLINE: 2018-08-10

Position: Administrative Manager

Job Type Full-time
Job Location: Azerbaijan/Baku
Education: Bachelor

Responsibilities

• To be responsible for provision highly confidential executive level support to the Management of the Project. (office operations, including meeting database management, meeting logistics, complex travel itineraries, intricate and evolving calendar management and creating documentation for senior level meetings and activities)
• To be responsible in execution of plans, policies, and programs in business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering and safety programs
• To Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• To be responsible for Liaising with office suppliers on a daily basis
• To be responsible for management of planning activities job analysis, organization studies, workflow, and simplification of systems and procedures for food service, physical plant, warehouse, accounting and finance
• To Manage schedules and deadlines of the works relating with high Management
• To Recruit and train personnel and allocate responsibilities and office space
• To ensures at all times that the office environment is especially sensitive and responsive to the needs of the Project`s internal and external communities, while maintaining a confidential environment.
• To works independently on administrative projects and to be responsible to accomplish in a timely and accurate manner
• To work closely with the Project Manager and Operation Manager to ensure the effective flow of resources throughout the business at all times, adhering to the specific needs of each department

 Requirements

• Bachelor's degree in Business Administration or related field or equivalent combination of education and experience
• Fluent in spoken and written Azerbaijani and English
• Knowledge of the principles and techniques of administrative management
• Minimum five years’ administrative support experience and knowledge of modern office practices.
• Familiarity with financial and facilities management principles
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Strong analytical skills
• Excellent interpersonal skills
• Must be consistently punctual and able to work flexible hours per the high Management requirements
• Highly proficient Microsoft Office skills with advanced computer skills, including ability to create complex spreadsheets, manage databases and generate reports as necessary

Please, send your CV/Resume to career@urbnlimited.com indicating the title of position in the subject line of your message.

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