Document Controller
JOB TITLE: Document Controller
EMPLOYER: Rapid Solutions DUTY STATION: Azerbaijan
PUBLISHED: 2018-10-30 LAST UPDATED: N/A DEADLINE: 2018-11-29

Job Title : Document Controller

Purpose of Job 

To process and record accurately all technical documentation in accordance with agreed procedures. Maintain effective organization and storage of documents and information.

Develop and maintain document control processes for the efficient management and recording of all project and vendor required documentations


• Produce reports on documentation and progress as requested. Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Process and record accurately all technical documentation in accordance with agreed procedures.
• Set up an electronic library system for technical documentations as per company procedures. Control and maintain documentation for audit / internal requirements
• Coordinate with customer document teams in document handling. Develop Photocopies / bind and transmit documents as part of customer submission. Effectively implement all relevant process and procedures
• Receive, check, accurately record into internal document control system and distribute all project drawings and documentation in an efficient and expeditious manner as requested by engineers or external customers DMT
• Maintain and update project drawing / document registers
• Prepare and maintain document transmittal registers
• Complete and update SDRL documents for OEM product sales orders.  
• Monitor progress of in-house and customer reviews of technical data. Where required, input progress information (received from discipline engineers or OEM vendors) accurately at regular intervals as specified by the project or contract.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Ensure that controlled copies of latest approved documents and drawings are distributed to project stakeholders, subcontractors or vendors as needed.
• Maintain records of all approved documents and drawings and their subsequent distribution.
• Check and verify that documents are accurate
• Control the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, engineers, projects or departments in a timely, accurate and efficient manner

Job Requirements:

• University Degree preferably in an engineering discipline
• Minimum 2 years experience as a Document Controller
• Knowledge of SDRL (subcontractor data requirements list) completion
• Good management and organization skills
• Good IT skills and be familiar with standard document control tools, software and procedures
• Strong interpersonal, communication and customer service skills
• Language skills (English, Azerbaijani and Russian)

Deadline:  9 November 2018

To apply please send your CV to: indicating “Document Controller” in a subject field. Only candidates who match requirements above will be contacted by recruitment team.

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