Procurement Assistant
JOB TITLE: Procurement Assistant
EMPLOYER: PASHA Construction DUTY STATION: Azerbaijan
PUBLISHED: 2018-11-08 LAST UPDATED: N/A DEADLINE: 2018-12-08

Procurement Assistant

Key accountabilities:

• Assistance with the preparation of Purchase Orders, Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch;
• Assist the line supervisor in maintaining current up to date Procurement documents and procedures
• Routing copying and circulation of quotes, bids and proposal for evaluation;
• Researching pricing obtaining quotes locally on low value items;
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
• Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract
• Check and classify the precedence of the requisition and process as priority setting of the material needed.
• Coordinate with requestors and make sure the right materials needed. Find out the sample of material to be purchased if necessary;
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriated records in ERP system to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.
• May travel occasionally, primarily in the local area.
• Perform other duties related field as assigned by supervisor.

Required skills/experience:

• A bachelor's degree or equivalent.
• Excellent communication, organizational and analytical skills. 
• Knowledge of Azerbaijani, English and Russian languages.
• Knowledge of MS Office applications. 
• Able to thrive in a high-stress and fast-paced environment
• Able to uphold and respect procurement ethics and to conduct activities with integrity.
• A team player who demonstrates patience, flexibility and honesty.
• A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.
• Be able to work in a multicultural environment.

Please send your CVs to 

Deadline for applications – November 16, 2018. 

Only shortlisted candidates will be invited to the further stages of the recruitment process.

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