Site Manager Assistant
JOB TITLE: Site Manager Assistant
EMPLOYER: Engineering Company DUTY STATION: Azerbaijan
PUBLISHED: 2018-12-03 LAST UPDATED: 2018-12-27 DEADLINE: 2018-12-28

Site Manager Assistant

• Maintaining and tracking HSE facility to enable documents to be updated easily;
• Scanning in all relevant new documents;
• Checking despatch documents are accurate;
• Presentation and filing of documents and drawings;
• Responsible for maintaining hard copy information
• Issuing and distributing controlled copies of information;
• Managing and maintaining all incoming communications with other companies;
• Provide advice on procedures of issue and methods in accessing the system;
• Ensuring all documents are as up to date as possible within electronic filing;
• Providing documents circulation training for sub-contractors;
• Handle petty cash, floats and expenses and make weekly expenses report;
• Organizing Safety Induction for new employees;
• Manage and control cleaning staff and driver;
• Manage team timesheet and control all documents related vacation, sick leave and etc;
• Giving administrative support to team members;
• Liaising with suppliers. Redirected queries to the appropriate staff members;
• Re-solving maintenance issues and arranging routine maintenance on site;
• Overseeing the smooth operation of the procurement process, managing work queues and evaluating performance tracking activities. Prepare and control all Purchase Requests also Purchase Request Tracking Sheet;
• Coordinating all security access for sub-contractors and visitors to site by procedure;
• Arrange and control all stuff for office (stationary stuff, furniture for office and etc.);
• Dealing with catering service to site.

Salary : 1000-1200 AZN

Location : Baku, Azerbaijan.

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