Coordinator, Student life & activities
 
JOB TITLE: Coordinator, Student life & activities
EMPLOYER: ADA University DUTY STATION: Azerbaijan
PUBLISHED: 2018-12-07 LAST UPDATED: N/A DEADLINE: 2019-01-06

COORDINATOR, STUDENT LIFE & ACTIVITIES

RESPONSIBILITIES

The responsibilities of the position include, but are not limited to the following:

• Coordinate all student life related activities;
• Promote, support and coordinate student clubs, student initiatives and organizations;
• Liaise with students as a main point of contact for clubs, student governments, social responsibility projects, sports tournaments, competitions and other student initiatives;
• Support and motivate in creation of new student clubs and programs;
• Advise student clubs and organizations during their routine work and events planning;
• Regularly review student organizations’ and clubs’ activities to measure effectiveness and necessity of an initiative;
• Engage and motivate student involvement in Undergraduate and Graduate Student Governments;
• Coordinate process of creation, nominations and elections for student governments;
• Advise and liaise on student government activities, provide orientation and guidance;
• Promote and organize various administrative initiatives for students: special events: country series, music and movie evenings, festivals, competitions, graduation ceremony, Honor Code ceremony, etc.;
• Coordinate and support with dissemination of publications and communication materials related to student life & activities (ADA Chronicle, posters of events, club information, flyers, promotion materials etc.);
• Develop and maintain a student handbook, student government chatter, student initiative policies and other important documentations;
• Initiate and coordinate ADA Volunteer Community. Encourage student involvement in community service through volunteer activities;
• Guide and work with students to develop arts and cultural programs;
• Maintain and regularly review calendar of on-campus student activities and events;
• Support in arrangement and coordination of student trips;
• Identify and secure facilities for student programs and events;
• Participate in development, arrangement and implementation of new student orientation programs;
• Take active role in welcoming new students and ensuring their smooth transition into ADA University community;
• Provide an appropriate series of events that encourage student involvement and allows student to engage with University life;
• Organize and coordinate welcome events for new-coming students with support of peer students and student volunteers;
• Initiate and organize sports activities that generate a feeling of identity and belonging to the university as well as promote health and well-being (sports clubs that provide opportunities for individuals to organize around a common interest in a sport inside or outside the University);
• Coordinate well-planned, high quality tournaments and leagues for university students and personnel that, in addition to providing recreational competition, help participants learn character-building principles and values;
• Initiate and organize sports teams that represent the university in competitions with other universities;
• Participate in monitoring of budgets for student governments, clubs and organizations;
• Regularly review student life & activity programs to run evaluation and feedback analysis. Monitor student reviews with the aim of improvement and further development of student life initiatives.
• Ensure student life engagements are meeting and corresponding to the values and principals of ADA University;
• Perform other duties assigned by the Manager of Student Services.

QUALIFICATIONS

• Degree in Sociology, Psychology, Social Work, Business Administration or other related degree;
• Minimum 2 years of work experience in educational environment with the focus on student affairs and student work;
• Proven competence in administration and organization of work-flow;
• Proficiency in Azerbaijani and English, Russian is a plus;
• Effective communicator, flexible and with positive attitude;
• Well-developed approach to details and timely actions, high ability of organization and planning;
• Service-oriented with a great sense of ethics and norms;
• Ability to work effectively with a diverse student population;
• Demonstrated organizational skills with attention to detail;
• Readiness to work a flexible work schedule including evenings and weekends if required;
• Technology savvy: Word, Excel, Publisher; Coral Draw, Adobe Photoshop. Familiarity with Student Information Systems is a plus 

Interested candidates are requested to submit, preferably in Word or PDF format, attached to an e-mail message: (1) a letter of interest specifying suitability for the position, when available and minimum expected salary (in AZN), (2) an updated resume and (3) the names, email and business addresses of at least 3 references.

Send materials via e-mail to recruitment@ada.edu.az specifying the Job Title in the subject line. Only shortlisted candidates will be contacted. The cut-off date for application is December 18, 2018. ADA University offers a competitive remuneration package and attractive conditions of employment of high standard. For more information about ADA University, please visit www.ada.edu.az

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