Finance and administration manager in Barda
 
JOB TITLE: Finance and administration manager in Barda
EMPLOYER: ICRC DUTY STATION: Azerbaijan
PUBLISHED: 2019-01-16 LAST UPDATED: 2019-01-17 DEADLINE: 2019-02-15

EMPLOYMENT OPPORTUNITY

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles. Established in 1863, the ICRC is at the origin of the International Red Cross and Red Crescent Movement.

Are you our new Finance and administration manager 1 in Barda ?

The ICRC Delegation in Azerbaijan is seeking an experienced, highly motivated, and qualified candidate for the position of Finance and administration manager 1 in Barda sub delegation to fulfil this new position as soon as possible. The position will be reporting to the Head of sub delegation in Barda.

The overall responsibilities attached to this position will include:

• Executes general administration tasks
• Translates institutional and non-institutional documents
• Provides solutions to a wide range of problems to her supervisor
• Develops and maintains contacts with interlocutors: authorities at municipal/regional level, local/regional RC branches, lessors’ population, suppliers, etc.
• Manages  administration department
• In charge of the accounting of the sub delegation;
o Verifies data's from accounting documents using standard procedures and registers them in the computer.
o Reconciles bank accounts
o Executes the monthly closing according to given procedures
o Performs daily cash control  and reconciliation with cashier
o Withdraws money from Bank
o Strictly applies financial and payment procedures, explains them to the 'clients' and ensures respect of financial procedures and guidelines
o Transfers all signed and ready for further follow-up document to Baku delegation
o Enters vouchers respecting financial and logistic rules into accounting
o Controls that all documents related to the accounting entries are correctly filled in, attached to vouchers and within the budget and approves them according to the Financial Rules of Azerbaijan
o  May be asked to contribute to preparing the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations. Regularly assesses the financial situation (including treasury) of the sub delegation.

• Acts as adviser, trainer and coach on all financial matters for the teams running humanitarian projects.
• Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• Ensures that institutional guidelines and policies are strictly applied and monitored, as well as compliance with ethical standards and mitigating financial risks.
• Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.).
• Provides reliable forecasts and budget data to Management.
• Is responsible for locally hired staff and for their personnel folders, with dotted-line reporting to the Human Resources manager for the delegation.
• Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate passive security set-up, including safe accommodation for all mobile staff.
• Supports the Head of sub Delegation in establishing (and updating) the Risk Assessment for the sub delegation, focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
• In cooperation with technical departments and the sustainability team at headquarters, initiates and leads measures to reduce energy consumption and implements "gap-closing" measures identified in the Sustainability Assessment.
• Is supervising the security guards team, the cashier, the technical worker, the gardener and the domestic staffs

Certifications/Education Required

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• Fluent command of English.
• Computer literacy

Professional Experience Required

• 3 years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• Experience in an international working environment, abroad or with an international organization/development agency

HOW TO APPLY:

If you consider having all the necessary qualifications and the ability to take over the designed tasks, please send your CV in English and motivation letter in English to the e-mail bak_recruitment_services@icrc.org with subject line indicating “Finance and administration manager Barda

Deadline for receiving CVs: 27 January, 2018

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