Executive Assistant to the Director
JOB TITLE: Executive Assistant to the Director
EMPLOYER: Company DUTY STATION: Azerbaijan
PUBLISHED: 2019-01-21 LAST UPDATED: N/A DEADLINE: 2019-02-20

Executive Assistant to the Director


• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Ability to work under pressure within tight deadlines
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clients
• Format information for internal and external communication – memos, emails, presentations, reports
• Fluency in written and spoken Azerbaijani, Russian and English languages

Job responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Arrange corporate events to take place outside of the work place
• Take minutes during meetings

Interested applicants should submit their credentials via e-mail to hr.consult.az@gmail.com, please indicate  “Executive Assistant to the Director” in the subject line.

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