Administrative Officer / Consular Assistant
JOB TITLE: Administrative Officer / Consular Assistant
EMPLOYER: Company DUTY STATION: Azerbaijan
PUBLISHED: 2019-03-01 LAST UPDATED: 2019-03-01 DEADLINE: 2019-03-31

Company providing services in waste management and has been operating in Azerbaijan since 2008. The company primarily provides specialist waste management support to oil and gas and construction sector. The company operates its own waste management facility and a variety of waste management facilities on behalf of major Oil and Gas Company.

Position: Administrative Officer / Consular Assistant

Location of work: Head Office Baku

Reporting to: Managing Director/ Finance Manager

Probation period: 3 months

Responsibilities include, but are not limited to the following:

- Answer the incoming phone calls
- Check e-mail  accounts  on a regular basis
- Accept the internal mail from company sites for main office staff
- Manage the day-to-day operations of the office
- Assist senior management with administrative issues
- Order stationery and monthly consumables for HO and sites
- Arrange visas for incoming guests and expatriate staff
- Liaise with IT support for all IT issues at HO
- Control transportation and recording of archives
- Coordinating any maintenance job at office
- Absenteeism control of office based staff
- Keeping track of actions of site operation department and ensure the actions meet deadline
- Ordering stationary and consumables for office on  monthly basis
- Obtaining visas and liaison with Embassies
- Purchase airline tickets and make hotel reservations as required
- Arranging travel documents: accommodation abroad and tickets
- Assist with translation of documents, when required

Consular Assistant

- Emergency passport issue
- Assisting Consular staff with meetings, flight reservations and accommodation
- Correspondence with MFA and other authorities for getting flight permissions
- Participating in the operational meetings, taking notes, entering information to database.
- Other Consular and Administrative related  responsibilities required by Consul and Managing Director 

Reporting requirements:

Reporting to: Administrative Officer / Consular Assistant
Employees reporting to this position: None


- Medical Insurance
- Lunch
- Mobile phone (with monthly talk budget, the exceeded amount to be deducted from employee's salary)


- Relevant work experience
- Relevant University degree
- Excellent languages skills in: English (Upper intermediate), Azeri, Russian
- Excellent skills in MS Word, MS Excel and Outlook
- Interpersonal skills & team member
- Good planning, organizational, analytical and decision-making skills
- Excellent communication and organizational skills

Please put position (Administrative Officer / Consular Assistant) in the subject of email.

All qualified candidates are required to send a short cover letter indicating this position and attach a CV to the HR Department by e-mail

Go back to Hot Vacancies

© Copyright 2006—2019  
Developed by MicroPHP