Finance Administrator
JOB TITLE: Finance Administrator
EMPLOYER: Oil Company DUTY STATION: Azerbaijan
PUBLISHED: 2019-05-08 LAST UPDATED: N/A DEADLINE: 2019-06-07

Finance Administrator

• Obtain and review customer documentation for accuracy and completeness
• Being responsible for bids and for setting up a proposal. Ensure continious improvement of quoting process
• Ensure internal documentation and system procedures are timely and accurately completed
• Control status of quotes
• Entering Data into 1C
• Ensure timely receipt of Purchase Orders from client
• Creation of Purchase Requisitions in SAP, confirm an order to be placed In time
• Acknowledge Purchase Orders to the client
• Prepare Invoices to the customer
• Reconcile the accounts receivable ledger to ensure that all entries are properly posted.
• Verify discrepancies and resolve them
• Monitoring debtor balances to ensure timely collection of payment
• Review and confirm Inter-company invoices. Recharge to customer.

• Respond to customer`s e-mails/calls in relation to any RFX
• Registration of RFX in 1C
• Identify the potential vendor
• Registration of demand in Sales Force
• Preparation of RFQ towards the vendor
• Getting the quote and checking if the RFX is fully covered by present quote(all requested items are quoted)
• Registration of Supplier Quote in 1C
• Preparation of PO in SAP, doing DAMEX check
• Registration of PO in 1C
• Updating information in Sales Force (closing the open demand): Win/Loss providing the cost of the order/ or reason of purchase fail
• Chase the vendor for Order Aknowledgement and notify related parties about ETA
• Support logistics for any questions in relation to the PO /agreed incoterms etc.
• General support to Customer Buyers ( e-mails&phone calls)

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