Business Office Assistant
 
JOB TITLE: Business Office Assistant
EMPLOYER: The International School of Azerbaijan DUTY STATION: Azerbaijan
PUBLISHED: 2019-05-27 LAST UPDATED: N/A DEADLINE: 2019-06-26

The International School of Azerbaijan, more commonly known as TISA, was founded in 1996. The school aims to prepare students to be independent, life-long learners and to acquire the problem-solving skills and knowledge necessary for educational success. We attract excellent employees to work at our school. TISA is an IB World School offering a highly competitive salary and comprehensive benefits package.

Currently we are looking for a Business Office Assistant to start 1st of August 2019.

Interested candidates are requested to fill in the Application Form placed on TISA website at http://www.tisa.az/vacancies  and send it to hr@tisa.az . Azerbaijani citizenship is required to hold the position. Only shortlisted candidates will be contacted.

The deadline for applications is 30th of June 2019.

The Business Office Assistant is the first point of contact for all visitors to school and is responsible for assisting the Business Office in day to day activities. The Business Office Assistant reports to the Operations Manager who is the line manager for the post holder. Excellent communication skills and organizational abilities are key requirements for this position.

The successful candidate will be responsible for carrying out the below-listed and other tasks that can be assigned by TISA Operations Manager:

• Be TISA and Business Office First Point of Contact
• Monitor and maintain current inventory levels; process purchasing orders as required; track orders and investigate problems.
• Record purchases, maintain database, perform physical count of inventory, and reconcile actual stock count to computer-generated reports
• Confirm, receive, deliver, track and communicate all shipments to the appropriate personnel.
• Regularly review and update evacuation plan in classrooms if any changes
• Ensure staff’s contact details are up to date and perform duties related to evacuation preparedness.
• Verify staff absences with school divisions on a daily basis and confirm during emergency drills or real cases.
• Manage purchasing within Procurement system.
• Confirm, distribute and communicate order specifications to purchasers, end user and managers as appropriate
• Manage, communicate and monitor catering for school/community events within contract specifications.
• Order and arrange catering provision for staff outside normal school operations.
• Create and maintain catering records of designated categories of school operations.
• Verify and confirm accuracy of invoices for Operations Manager.

The successful candidate should be able to adapt quickly to new situations and be able to use strategies for supporting TISA business operations and implement them independently.

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