Secretarial Assistant
 
JOB TITLE: Secretarial Assistant
EMPLOYER: Caspian Oilfield Services, Inc. DUTY STATION: Azerbaijan
PUBLISHED: 2019-06-11 LAST UPDATED: 2019-06-11 DEADLINE: 2019-07-11

Job Description for a position of Secretarial Assistant

Responsibilities

• use a word processing package such as Microsoft Word
• write letters
• document management & workflow, organize and store paperwork, documents and computer-based information
• deal with telephone and email enquiries, using an email system(e.g. Outlook)
• photocopy and print various documents, sometimes on behalf of other colleagues
• keep diaries and arrange appointments
• schedule and attend meetings, create agendas and take minutes - shorthand may be required
• book meeting room and conference facilities
• liaise with staff in other departments and with external contacts
• order and maintain stationery and equipment
• organize travel and accommodation for staff and other external contacts.
• use a variety of software packages (including Excel, Access and Powerpoint) to manage data and produce documents and presentations
• use content management systems (CMS) to maintain and update websites and internal databases
• sort and distribute incoming post and organize and send outgoing post
• recruit, train and supervise junior staff and delegate work as required
• arrange in-house and external events
• arrange training for staff members.
• understanding and basic knowledge of National Labor Code & Legislation
• assist HR manager to manage paperwork and documentation
• serve with tea/coffee/water and etc. the directors, office quests/visitors
• control keeping cleanness and accuracy in the whole office (office is cleaned every morning by cleaners of the business center)
• possibility to stay longer after normal working hours
• preferably living not far from the office location

Skills

You will need to have:

• strong organizational skills
• presentation skills and attention to details
• the ability to plan your own work, work on your own initiative and meet deadlines
• the ability to manage pressure and conflicting demands and prioritize tasks and workload
• the ability to accept and understand instructions
• oral and written communication skills
• tact, discretion and respect for confidentiality
• a pleasant, confident telephone manner
• team working ability
• reliability and honesty
• project-management skills
• foreign language requirements – Azerbaijani (Excellent), Russian (Excellent), English (at least Intermediate)

Working days & hours

Normally it is Monday to Friday 9:00 – 19:00 with possible extension till 20:00 sometimes.
Location – Hyatt Regency at Izmir Street 8.

Salary

NET 500 AZN to start

Please, send your CVs to the following email addresses indicating position name in subject line: office@cos.az

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