Accounts Payable Receivable
JOB TITLE: Accounts Payable Receivable
EMPLOYER: 145 Group DUTY STATION: Azerbaijan
PUBLISHED: 2019-08-16 LAST UPDATED: 2019-08-16 DEADLINE: 2019-09-15

POSITION : Accounts PayableReceivable

DEPARTMENT : Finance and Accounting


• Compares purchase orders to invoices and distributes to proper Department Head for approval
• Audits bills for errors, corrects as necessary
• Attaches bills to purchase orders and receiving documents
• Ensures proper back up is attached to expense reports
• Processes approved invoices in the computer, and balances the open invoices to the computer listings
• Ensures correct charging amount by coding invoices
• Reconciles all statements, requests missing invoices, and makes adjustments as necessary
• Summarizes payments due and communicates cash needs to the Financial Controller for approval
• Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
• Researches travel agency commission checks and performs necessary follow-up
• Maintains all necessary files and registers for accounts payable
• Keeps file on audited food invoices and pays regularly
• Maintains a file for current and new vendors
• Maintains paid and unpaid invoice files
• Prepares all appropriate period closing reports and entries
• Maintains high confidentiality
• Works closely and proactively with the Cost Controller and all Department Heads
• Informs and updates the Financial Controller on problems and unusual matters
• Assists colleagues when needed
• Posts payments received to aging and reconciles these payments to open invoices
• Balances accounts receivable system to the general ledger on a routine basis
• Balances and adjusts all house accounts weekly
• Researches declined bank cards and other credit card charge backs for justification and validity
• Makes all necessary adjustments or credits
• Assists in the preparation of month end reconciliation and in the final monthly closing of the accounts receivable system
• Prepares reports as requested to develop a more informative database for improved management decision making and critical evaluation of work activities
• Prepares all appropriate period closing reports and entries

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