Receptionist (3-month contract, part-time)
 
JOB TITLE: Receptionist (3-month contract, part-time)
EMPLOYER: Turan Drilling and Engineering Company DUTY STATION: Azerbaijan
PUBLISHED: 2019-09-11 LAST UPDATED: N/A DEADLINE: 2019-09-16

Onshore Vacancies

Job Title: Receptionist (three-month contract, part-time)

Location: Azerbaijan, Onshore Base Office

A vacancy, available for Azerbaijani citizens, has arisen for a Receptionist as part of the Offshore Business Unit. The Receptionist will be the first point of contact with the Company, when answering the telephone and in person when greeting guests/visitors, they must present an efficient and courteous manner at all times in order to promote the Company. Receptionist will report to the Administration Manager.

Key Responsibilities (including but not limited to):

 Ensure all work is carried out in accordance with Company Management System Policies and Procedures.
 Answer all incoming telephone calls in a professional and timely manner, distributing them quickly and efficiently.
 Greet guests/visitors to the office, in a courteous, efficient and timely manner
 Carry out safety briefing if required and hand out safety cards to guest/visitors.
 Maintain an accurate log of guests/visitors, recording necessary details as per visitor registration book. These records are essential in the event of an emergency evaluation of personnel from the building, for example due to fire, suspect package or bomb threat.
 Process all visitor passes, ensuring the appropriate employee is notified of their arrival and visitor is met to/from reception.
 Register all incoming CVs, update and maintain CV database
 Undertake administrative tasks as requested by the Administration Manager.
 Be familiar with their role in Emergency Response Procedures Manual and to ensure preparedness at all times for dealing with such an event i.e. respective telephone numbers, direct lines numbers for the emergency room (only to be given out under direct instruction from the Emergency Response Team Coordinator).
 Be responsible for calling assistance from the Emergency Services in the event of Fire Alarms being activated.
 Prepare and distribute On-Call list.
 Process the Company incoming/outgoing mail and rig mail bags.
 Check the company common e-mail address, action and/ or distribute the information to relevant parties in due course.
 Arrange for special delivery through couriers or recorded delivery.
 Process faults of all company photocopiers/fax machines to external supplier.
 Carry out dept. safety walkabouts as per department rota.
 Manage stationary order for the Company.
 Familiarise themselves with the Company Emergency Response Procedure.
 Actively promote Company safety cultures in all activities.

Key Skills/Qualifications:

 University degree is an advantageous.
 Good knowledge of Microsoft Office.
 Excellent level of verbal and written English.
 Excellent level of verbal and written Azerbaijani language.
 Experience to work in a team.
 Excellent communication skills.
 Excellent interpersonal skills, able to adapt manner to deal with employees and mediate at all levels.
 Ability to work under pressure.
 Ability to multitask, prioritise and meet deadlines.
 Accuracy and attention to details.
 Commitment to safe working practices, policies and legislation.

Interested?

If you feel you have the skills, experience and approach necessary to perform this role please apply in writing or email, attaching an up to date CV to: recruitment.baku@turandrilling.com by September 15th, 2019.

Important: Please reflect the name of applied position in the subject of email. Only shortlisted candidates will be contacted.

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