Operation Coordinator
JOB TITLE: Operation Coordinator
EMPLOYER: Hydroserv Caspian LTd. DUTY STATION: Azerbaijan
PUBLISHED: 2019-12-25 LAST UPDATED: N/A DEADLINE: 2020-01-24

Hydroserv Group is a well-known and established market leader in ‘Fluid Engineering’ design, applications and solutions for the Oil and Gas industry founded by Mr.Kevin.J.Roberts in 1998. Our ongoing efforts driven by the continued and growing support of our valued customers and suppliers has guaranteed our involvement in maintenance and turn-key projects alike as both a reliable and successful service company in Baku, Azerbaijan and various locations throughout Kazakhstan.

 Hydroserv Group has a well-structured, skilled sales and service setup with the latest equipment and technologies, with over 80 employees. Specialized Engineers and Technicians have in-depth knowledge of the products and services available to our customers -Technical expertise – Highly skilled Work force
 Extensive product, system and market experience
 Customer commitment and focus with specific programs
 Long-term relationships
 Localization - Established regional network
 Integrated approach - Solution provider, not just a reseller

With ISO 9001:2000 certification from DNV we specialize in design, manufacturing, flushing and refurbishment of hydraulic power systems and associated motion control, handling systems and components in conformance with international quality and safety standards.

Mission Statement: “We focus on improving delivery and cost effective solutions for new and existing fluid systems remains key to our ongoing, long-term goals and objectives. Our further investment in a state-of-the-art service facility and a fully qualified and specialized local service team signifies our commitment and dedication to ensuring a quality end result that is guaranteed and delivered on time” www.hydroservgroup.com.

Company: Hydroserv Caspian LTd.

Division: Administration
Work graphic: 08.00-17.00
Workplace: 15th km Salyan Highway

Recruiter: Gulshan Aslanova

Operation Coordinator

 Ensure Timesheets / Time recording are accurately completed by operations and workshop personnel on a weekly basis. Check weekly jobsheets are correct and accurate and correct ref codes have been used
 Prepare job sheets prior to project start with relevant project specific details
 Prepare and issue Mobilization forms to customer for any offshore project activities.
 Liaise with company personnel and provide adequate information regarding crew change details, check in times and other relevant information.
 Prepare site visit forms for mobilizing company personnel and vehicles to customer sites.
 Ensure personnel are well briefed and travel with correct PPE and equipment as and when required to customer sites.
 Contact personnel directly to inform them of mobilizations to site or call back from vacation,
 Arrange client specific induction training for personnel or vendors prior to mobilization as required. Arrange meet and greet and transport as per crew change details or vendor mobilization dates.
 Interface with sales and accounts dept forward backup documentation such as jobsheets, completion certificates & vendor invoices to the sales and accounts dept. to allow timely invoices to be prepared.
 Update company data base for staff and vendor personnel relating to customer safety and site inductions, vantage forms etc
 Maintain training competency and certification database for the company personnel to allow them to be able to travel to offshore or onshore site locations.
 Provide assistance with personnel movements to the Operations and HR team, liaising with HR regarding new personnel.
 Liaise with client and company planners, client reps and Company management on a daily basis and update all on any changes to mobilization plans.
 Liaise with client and company planners and company management to produce resource look ahead forecasts and histograms for all disciplines and grades of personnel.
 Carry out any other adhoc duties as required by the company to provide support for company operations and business activities
 Interface with 3rd party vendors or suppliers and ensure that they are informed of all client requirements and have completed all trainings to allow them to travel to undertake work in the client facilities.
 Raise purchase requisitions required for operational activities and follow up on purchase orders status as required to support operations and business activities,
 Develop a detailed project plan to monitor and track progress
 Assist in the definition of project scope and objectives, involving all relevant stakeholders personnel and ensuring Technical feasibility
 Successfully manage the relationship with the client and all stakeholders relevant personnel involved in any specific scope.
 Interface with customer representatives to coordinate job activities on a day to day basis;
 Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring Technical feasibility


 Time management skills.
 Excellent written and verbal communications in English
 Establish and maintain effective working relationships with those contacted in the course of the work.
 Coordinate work assignments with other sections, divisions or departments.
 Proficient with MS Office ( Word, Excel, Outlook, Power Point)
 Attention to detail and excellent organizational and problem solving skills
 Attention to detail and excellent organizational and problem solving skills


• Bachelor Degree ( any subject)


• Bachelor Degree in Mechanical Engineering

Salary will be determined based on interview and experience of the candidate.

Deadline to apply: 20/01/2020

To apply please send to hrbaku@hydroserv.az indicating “Operation Coordinator” in a subject field.

Only shortlisted candidates who match requirements above will be contacted by recruitment team.

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