Receptionist/Administrative Assistant
 
JOB TITLE: Receptionist/Administrative Assistant
EMPLOYER: BDO Azerbaijan LLC DUTY STATION: Azerbaijan
PUBLISHED: 2020-05-13 LAST UPDATED: 2020-05-13 DEADLINE: 2020-06-12

Receptionist/Administrative Assistant

Position: Receptionist/Administrative Assistant
Department: Administration
Grade: Associate
Category: Employee
Employment type: Full Time

Reception

- Greet clients, visitors and guests as they enter into office;
- Maintain professional and welcoming environment in reception areas and meeting room;
- Answer telephone calls, transfer calls to appropriate person and take notes when needed;
- Receive, send and sort daily incoming and outgoing mails;
- Send e-mails and faxes when required;
- Maintain up-to-date contact database;
- Supply staff members and visitors with badges and ensure proper access rights are assigned;
- Maintain appointment calendar;
- Support with the purchase of office supplies;
- Schedule, reschedule and cancel appointments as may be requested;
- Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.

Administration

- Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others;
- Support desk setup for existing and new employees as per agreed procedures;
- Administration and coordination of in-house logistics from an administrative standpoint;
- Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers;
- Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members;
- Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others;
- Coordinate IT-related requests received from employees;
- Support with external events such as conferences, training and others;
- Support to management with administrative tasks as may be required.

Duties

- Stay align with corporate policies and procedures;
- Represent BDO in a professional manner through punctuality & appearance;
- Apply honesty, integrity and objectiveness while on duty;
- Meet set deadlines.

Requirements

- Bachelor’s degree (preferable);
- Minimum 2 years of working experience in the relevant field;
- Strong knowledge of Microsoft Office products;
- Intermediate level of English and good knowledge of Russian;
- Good communication, writing and time management skills;
- Strong organisational and time management skills;
- Honesty, integrity and professional ethics.

Interested candidates are requested to send their updated resumes to recruitment@bdo.az with AR1601 mentioned in the subject of their e-mail.

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