Administrative Assistant
 
JOB TITLE: Administrative Assistant
EMPLOYER: ICRC DUTY STATION: Azerbaijan
PUBLISHED: 2020-10-13 LAST UPDATED: 2020-10-13 DEADLINE: 2020-10-20

WE ARE HIRING

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

Administrative Assistant - BAKU

About the job:

Administrative Assistant performs the full range of office support, management support and secretarial tasks, providing for the smooth and efficient running of the Delegation. He/ she ensures quality and consistency of the flow of office work and information in the work unit.

Duties and Responsibilities:

• Handles the correspondence following ICRC correspondence and protocol guidelines, drafts and types letters in English and Azerbaijani languages, except when strictly confidential
• Translate correspondence from English to Azerbaijani and vice versa
• Takes minutes of working meeting upon request
• Ensures information flow within the Delegation and with other departments of the delegation/ other ICRC structures and, under supervision, with external interlocutors
• Files records and non-records upon supervision of manager for the department according to a given plan
• Supports management of appointments and organization of internal and external meetings and events updating management’s calendar, including logistical aspects
• Performs secretarial tasks independently
• Orders ICRC visual identity items, maintains the stock efficiently
• Performs other related duties as required.

Desired Profile and Skills:

• University Degree and certification in relevant (preferably) area.
• Minimum 2 years of total work experience in the same area.
• Fluency of English and Azerbaijani languages, any other language locally spoken is an asset
• Excellent computer literacy,
• Very good communication and proven reporting skills,
• Good rigor, method and analytical skills,
• Cultural awareness and commitment to encourage diversity and inclusion in the workplace.

This is a full-time position for an employment contract of 3 months duration (may be extendable) opened to address the humanitarian needs consequent to the current escalation. The duty station is located in Baku.

HOW TO APPLY:

If you consider to have all the necessary qualifications and the ability to take over the designed tasks, please send your CV and motivation letter in English and copies of diplomas/certificates to the e-mail bak_recruitment_services@icrc.org with subject line indicating “Administrative Assistant - Baku”. Only complete applications will be considered.

Deadline for submission of applications: 19 October 2020.
Please note that only short-listed candidates will be contacted.

For additional information about the organisation, please consult the ICRC website: www.icrc.org. Any specific enquiries about the position should be addressed to bak_recruitment_services@icrc.org.

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