USAID Project Management Specialist (Governance and Economic Resilience)
 
JOB TITLE: USAID Project Management Specialist (Governance and Economic Resilience)
EMPLOYER: Embassy of The United States of America DUTY STATION: Azerbaijan
PUBLISHED: 2021-01-11 LAST UPDATED: 2021-01-20 DEADLINE: 2021-01-20

SOLICITATION NUMBER: 72011221R10004
ISSUANCE DATE: 01/06/2021
CLOSING DATE/TIME: 01/20/2021 (17:00 Azerbaijani time)
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) for the FSN-10 USAID Project Management Specialist (Governance and Economic Resilience) position (under the Local Compensation Plan

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

ATTACHMENT 1 to Solicitation #72011221R10004

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72011221R10004

2. ISSUANCE DATE: 01/06/2021

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: 01/20/2021 (17:00 Azerbaijani time)

4. POINT OF CONTACT:

USAID/Caucasus HR office, e-mail at HR-Baku@usaid.gov

POSITION TITLE: USAID Project Management Specialist (Governance and Economic Resilience)

5. MARKET VALUE: USD 50,211- USD 70,291 equivalent to FSN-10 level
in accordance with AIDAR Appendix J and the Local Compensation Plan (LCP) of U.S. Embassy-USAID/Azerbaijan. The LCP consists of the local salary schedule, which includes salary rates, authorized fringe benefits, and other pertinent facets of compensation. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: Five years, estimated to start o/a May 01, 2021 through September 30, 2025

7. PLACE OF PERFORMANCE: Baku, Azerbaijan with possible travel as stated in the statement of duties.

8. ELIGIBLE OFFERORS: All interested Cooperating Country Nationals (CCN)s-Citizens of Azerbaijan

AIDAR, Appendix J. 1 (b) Definitions:
(6) “Cooperating country “means the country in which the employing USAID Mission is located.
(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

9. SECURITY LEVEL REQUIRED: Facility and computer access

10. STATEMENT OF DUTIES

The Project Management Specialist is in the Office of Governance and Economic Resilience (OGER) of USAID/Azerbaijan in Baku, Azerbaijan. The primary purpose of this position is to serve as project or activity manager and/or Contracting Officer’s Representative (COR)/Agreement Officer’s Representative (AOR) for assigned activities within the Office; lead coordination and management of monitoring, evaluation and reporting of activities in the office, including activity and project level monitoring, evaluation and learning plans (MEL plans), operational plans, annual reports, and other activities as assigned; and serve as the OGER Gender Adviser and Gender Point of Contact in the Mission, responsible for leading and overseeing gender integration across the entire technical portfolio and gender related reporting.

MAJOR DUTIES AND RESPONSIBILITIES:

a. Activity Management – 50 %
As assigned, serves as the COR or AOR for up to three activities managed by the office. Provides advice required to implement activities; performs site-visits and monitors the performance of contractors and implementing partners; provides approval of key personnel on activities; proposes and reviews SOW/PD modifications, work plans, and terms of reference; and, represents USAID to the Government of Azerbaijan, the private sector, other donors, and NGOs. As assigned, serves as alternative COR or AOR for activities being implemented by the office. As assigned, serves as activity manager for activities being implemented by the office.
b. Project Support – 25 %
Maintains a technical working knowledge of all activities within the office based on framework of Country Development Coordination Strategy (CDCS) and associated Project Approval Document(s), including activity Statements of Work (SOW), Program Descriptions (PDs), areas of ongoing/past/planned actives and results, and their relation to USG strategic objectives. In collaboration with OGER and Program/Project Office (PPO) staff, develops appropriate activity performance indicators, and coordinates office collection of activity-level data, particularly to support the Performance Plan and Report (PPR). Identifies and develops systems to house information and statistics useful for OGER sectors analysis, including but not limited to gender integration. Coordinates and ensures timely completion of all office reporting requirements, including but not limited to operational plans, the mission strategic resource plan, PPR, geographic information system (GIS) data collection; maintaining databases/spreadsheets for private sector engagement activities; coordinating reporting among contractors and implementing partners in collaboration with other A/CORs; and responding to data calls from USAID/DC or others. Supports OGER Office Director in tracking OGER budget, including obligations, accruals, and other financial reporting in
collaboration with PPO, Financial Management Office (FMO) and other support offices as appropriate. Develops and maintains office presentation material, as necessary.
c. Gender Adviser and Gender Point of Contact – 25%
Serves as an adviser to the Office Director on gender and gender integration. Serves as the Gender Point of Contact for the Mission, responsible for leading and overseeing gender integration across the entire technical portfolio and gender related reporting. Conduct site visits to ensure proper gender integration into the Mission’s activities.

11. PHYSICAL DEMANDS- The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Completion of a Bachelor’s Degree, or the local equivalent, in liberal arts, social sciences, government, diplomacy, economics, business, or the equivalent in a job-related field is required.
b. Prior Work Experience: Minimum of 5 years of progressively responsible experience, especially in cross-sectoral OGER related fields such as women’s equality and empowerment, youth empowerment, local capacity development, good governance, economic growth and entrepreneurship, energy sector issues, private sector engagement and/or related work, in donor organizations, United Nations, host-country organizations, and/or non-governmental organizations; experience is required in the collection, analysis, and presentation of findings in written or oral form.
c. Language Proficiency: Level IV (fluent) English oral and written ability and equivalent facility in Azerbaijani is required.

Only offerors clearly meeting the above minimum qualifications will be considered for further evaluation.

Foreign Service National Security Certification and medical clearance: The ability to obtain the required foreign national security certification and medical clearances for the position is considered a minimum qualification. See section V below.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The applicants meeting the minimum qualifications will be further evaluated through the applicant’s submitted application packages and the combination of interviews and/or writing testing session per the Technical Evaluation Committee discretion per the selection criteria provided below.

Candidates will be evaluated and ranked based on the following selection criteria to a maximum score of 100 points:

Work Experience (25 points)

• Demonstrated progressively responsible experience in the fields of economic growth, private sector engagement, democratic governance, gender and youth programming, or other fields relevant to the position. (15 points)
• Familiarity with development, foreign assistance, or foreign affairs protocol (5 points)
• Strong budget management experience. (5 points)

Technical Skills (50 points)

• The preferred candidate will have demonstrated representational experience where s/he is advocating for the organizational equities and successfully promoting effective development solutions with the Azerbaijani government, international donor communities, and US government interagency. (10 points)
• S/he will have a proven track record in project design and implementation and experience in program implementation, problem solving, course correcting where and when necessary. This includes experience with activity level monitoring and evaluation methodologies and reporting. (10 points)
• The preferred candidate will have a thorough knowledge of Azerbaijani civil society organizations’ capacities and limitations to carry out project implementation in order to ensure the successful management and oversight of locally-led efforts. (10 points)
• S/he has a strong knowledge and understanding of the gender challenges faced by Azerbaijanis. Gender challenges include those encountered by women, girls and the LGBTIQ communities that prohibit and inhibit their abilities to participate freely and unimpededly in the economy and decision-making processes at both the local and national levels. (10 points)
• Strong analytical skills in managing and reviewing budgets at the portfolio level in order to provide timely advice to the Office Director and team members as it relates to pipelines and out-year budget requests. (5 points)
• Displayed excellence in providing superior reporting and policy updates, in a timely manner, and sometimes under time constraints. (5 points)

Communication Skills (Written and verbal) (25 points)

• Demonstrated ability to articulate successful use of interpersonal skills and experience working in a diverse multicultural workspace. The successful candidate must demonstrate professional tact and discretion in a variety of situations with strengths in initiating, promoting, and maintaining strong interpersonal relations with colleagues and external service providers. (10 points)
• Demonstrated ability in excellent written and verbal communication in English and Azerbaijani are required in order to explain rules and procedures, resolve problems, keep staff informed, and manage difficult customer service situations tactfully and diplomatically. (10 points)
• Demonstrated proficiency in Microsoft Office applications (Excel, Word, etc) and ability to operate office equipment. Demonstrated proficiency in typing various correspondence formats (i.e. memoranda, letters, reports, etc.) as well as standardized documents and forms is required. (5 points)

Reference Verification (Pass/Fail)
Reference checks may be conducted with individuals not provided by the applicant and without prior notification to the applicant. Any applicant not receiving satisfactory reference checks will no longer be considered for the position. Negotiations will be conducted with the most qualified/ highest-ranked applicant at the conclusion of evaluations.

USAID reserves the right to interview only the highest ranked applicant(s) in person or by phone.

IV. SUBMITTING AN OFFER

1. Eligible Offerors are required to complete and submit a cover letter, resume and signed application form DS-174 in English.

DS-174 in English is available on the following link:
https://ge.usembassy.gov/wp-content/uploads/sites/165/2017/05/DS-174-2019editable.pdf

2. Additionally, applicants must provide two writing samples with their application.

- The first sample should be approximately 750-1,000 words (2 pages). This can be an excerpt from a larger paper and does not have to concern development or be written specifically for this solicitation. The sample should demonstrate the applicant’s ability to clearly communicate complex ideas.
- Additionally, applicants are required to submit a second writing sample of approximately 750-1,000 words (2 pages), expressing how the Offeror’s qualifications meet the evaluation and selection factors (per paragraph III above).
The applicants who do not submit ALL the documents requested above under paragraph IV (1) and (2) will be disqualified.
3. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4: HR-Baku@usaid.gov
4. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the forms required to obtain medical and security clearances.

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a CCN PSC in Azerbaijan is normally authorized the following benefits and allowances:

1. BENEFITS:
- Health Insurance Coverage for the selected candidate and immediate family members (spouse/children)
- Defined Contribution Fund 12%

2. ALLOWANCES: N/A
Additional detailed information may be provided to the selected offeror at time of salary negotiations.

VII. TAXES

Local Employed Staff are responsible for paying local income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms
Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO (A) - 0001
SUPPLIES/SERVICES (DESCRIPTION) (B) -
- Compensation, Fringe Benefits and Other Direct Costs (ODCs)
- Award Type: Cost
- Product Service Code: [e.g. R497]
- Accounting Info: [PR funding]
QUANTITY (C) - 1
UNIT (D) - LOT
UNIT PRICE (E) - $ _TBD__
AMOUNT (F) - $_TBD at Award after negotiations with Contractor_

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

- AAPD 06-08 AIDAR, Appendices D AND J: using the optional schedule to incrementally fund contracts-June 23, 2006
- AAPD 03-11 Revision of Contracts/Contract Procedures for Personal Services Contracts with Foreign Service Nationals (FSNs) to Work in Iraq and Afghanistan – 12/02/03

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

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