Maintenance Planner
JOB TITLE: Maintenance Planner
EMPLOYER: Global Energy Solutions LLC DUTY STATION: Azerbaijan
PUBLISHED: 2021-01-27 LAST UPDATED: N/A DEADLINE: 2021-02-26

Company: Global Energy Solutions LLC
Job Title: Maintenance Planner

Duties & Responsibilities:

Include, but are not limited to the following:

- Plan, estimate, schedule and coordinate execution of maintenance, inspection and repair works.
- Ensure that material, tools and manpower are available for the execution of the planned works.
- Arrange and coordinate visits of 3rd parties to sites for the completion of planned jobs.
- Review manpower availability and competencies and select a quantity of work orders to accommodate available resources based on priorities.
- Research inventory for required parts/materials to perform the maintenance and repair tasks.
- Identify out of stock parts and inform customer and material coordinator about the need to order parts.
- Ensure required parts and special tools are removed from customer’s warehouse stock and is dispatched to job location for each job and returned back upon completion of work.
- Compile all work orders requiring unit/station shut down and plan them to be performed during TAR.
- Maintain planning records and report on actual performance against plan.
- Produce high quality plans and schedules and distribute them to team members, site personnel and customer in timely manner.
- Produce schedule for following weeks and distribute to team members, site personnel and customer in timely manner.
- Arrange and facilitate meetings with site personnel and customer to review and agree forthcoming plans and schedules.
- Gather and review work progress on a daily basis.
- Generate high quality task procedures and work packs to allow efficient scheduling, assignment and execution of maintenance, inspection and repair works.
- Identify the people, tools, materials, services, and procedures needed for a quality work pack.
- Review work orders and identify required permits and ensure they are included into the work packs.
- Modify task procedures based on received feedback upon job completion.
- Modify or create master CMMS data such as assets, PM routines, and inventory.
- Ensure correct maintenance, inspection and repair procedures and sheets are included into the work packs.
- Maintain task procedure libraries and ensuring procedures are complete, accurate and easily accessible.
- Identify list and amount of required consumables and ensure they are ordered in time.
- Support engineers and material coordinator in decision to purchase/stock equipment, tools and materials to support maintenance.
- Maintain and manages maintenance backlog by the disciplines.
- Manage daily backlogs to clean up and prioritize work.
- Maintain list of special tools register.
- Track and record rotating equipment running hours.
- Ensure measurement tools and devices are calibrated and lifting equipment are recertified on time.
- Monitor the agreed KPI metrics, taking appropriate actions to close the deviation from the targets.
- Identify improvement opportunities and basic defect elimination in the day to day execution of work.
- Maintain healthy relationships and effective collaboration with other team members, offshore personnel and customer to improve performance.
- Conduct regular visits to offshore sites for job/field walk-downs.
- Provide input to yearly maintenance budget preparation and track for expenditure of the department’s budget.
- Assist in deploying CMMS and provides necessary user trainings to site personnel and new joiners.
- Ensure CMMS is fully functional and equipment/spares are properly recorded in the tool.
- Design and generate planning, scheduling and inventory control reports in CMMS.
- Validate data (maintenance task procedures, PM schedules, correct labor codes, materials, and hours) before entering it into CMMS.
- Adjust man-hour estimates, tasks, parts/materials, etc. in CMMS based on information feedback from site personnel.
- Ensure correct data is entered and work orders are closed out in CMMS upon job completion.
- Generate check lists for each type of engine and compressor removal and installation works and ensure they are included into the work packs.
- Produce and manage field service engineers shift rotation schedule and collect timesheets upon shift completion.
- Ensure monthly work completion reports are received, signed and sent to the customer in timely manner.

Education/Experience and Qualification:

- High school diploma preferably in engineering.
- Minimum 5 years of experience in maintenance planning preferably in Oil & Gas industry.
- Expert knowledge of planning tools (Primavera, MS Project) and CMMS.
- Ability to read and understand maintenance manuals, procedures and standards.
- Experience with HSE policies, including Permit to Work, Isolations, Risk Assessment.
- Understanding of preventative and predictive maintenance techniques.
- Good analytical abilities and problem-solving skills.
- Be able to work on own initiative, work to deadlines and also be a team player.
- Be able to plan work so that completion is achieved in an efficient manner.
- Be flexible and ensure different solutions to problems can be easily adopted.
- Be able to work quickly and accurately within a team environment, often under pressure from the customer.
- Good verbal and written communication skills.
- Good technical writing skills.
- Fluent English language.
- Advanced PC user.

Interested candidates are requested to submit their CVs to by indicating the position title “Maintenance Planner” in the subject line of your email. Please note that only shortlisted candidates will be contacted.

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