Administrator, purchasing and contracts
JOB TITLE: Administrator, purchasing and contracts
EMPLOYER: ADA University DUTY STATION: Azerbaijan
PUBLISHED: 2021-02-17 LAST UPDATED: N/A DEADLINE: 2021-03-04

Department: General Administrative Services
Unit: Procurement and Assets


• Administer and execute all steps of public procurement and related documentation for the organization
• Oversee the execution of tender related activities – planning, configuration, monitoring and analysis
• Implement open tenders, quotations, and evaluation
• Configure public tenders on an portal from beginning to the end
• Work closely with other department to understand their procurement needs
• Develop and implement effective Terms of Reference - “Şərtlər toplusu”
• Monitor the tender submission process for formatting, completeness, consistency, and compliance
• Submit required governmental reports and other necessary documentations
• Create Purchase Orders, monitor all outstanding Purchase orders and Requisitions to ensure fulfillment or cancellation in the ERP system
• Work closely with vendors, monitor collection, shipment, and delivery of goods
• Monitor logistics and obtaining customs clearance documentations from suppliers for international orders
• Negotiate contract agreements for services, goods and works
• Prepare Supply contracts/modification/termination with obtaining specific contract documents/certificates
• Assess contractor/vendor performance to identify the need for amendments of existing contracts
• Prepare various monthly reports in ERP system
• Participate in development of departmental policies and procedures


• Bachelor’s degree in BBA, finance or other related. Master’s degree in related field preferred.
• Minimum 3 years’ experience as Procurement and Contract Specialist
• Minimum 1-year experience in Public Procurement
• Excellent oral and written communication skills.
• Proficient in Microsoft Windows Office software (Word, Excel, Project).
• Skilled and effective negotiator.
• Proficiency in spoken, written Azerbaijan, English and Russian is essential.
• Excellent organizational and analytical skills.
• Knowledge of tracking, planning, scheduling.
• In-depth knowledge of procurement regulations, contract documents, and legal specifications.
• Ability to resolve client complaints and concerns.
• Understanding of contract terminology, competitive bids and meeting deadlines.
• Ability to work well with a team.

Interested candidates are requested to submit, preferably in Word or PDF format, attached to an e-mail message:

(1) a letter of interest specifying suitability for the position, when available and minimum expected salary (in AZN), (2) an updated resume and (3) the names, email and business addresses of at least 3 references.

Send materials via e-mail to specifying the Job Title in the subject line. Only shortlisted candidates will be contacted. The deadline for application is March 3, 2021.

ADA University offers a competitive remuneration package and attractive conditions of employment of high standard. For more information about ADA University, please visit

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