Project Coordinator EaP
 
JOB TITLE: Project Coordinator EaP
EMPLOYER: GIZ Azerbaijan DUTY STATION: Azerbaijan
PUBLISHED: 2021-02-22 LAST UPDATED: N/A DEADLINE: 2021-03-04

Salary band 4 –Assistant 4T: Project Coordinator for regional sub- projects (Teilmaßnahmen) and National Advisor (50%) in Baku (EMPLOYMENT CONTRACT – PART TIME)

Reports to: Team Leader

Brief information about the project

Since November 2016, the technical cooperation project “Regional Fund for Administrative Reform in the Eastern Partnership” has been contributing to the creation of the prerequisites for sustainable changes through public administration reform in the Eastern Partnership states. The support of the countries in the implementation of their policies in the area of public administration reform is provided through the implementation of sub-projects (Teilmaßnahmen) conducted by the Regional Fund. These offer a forum for exchange among experts, specialists and managers as well as the possibility of piloting solutions for ongoing or planned administrative reforms.

Advantageous starting points arise from the fact that GIZ development cooperation projects have already been commissioned in Azerbaijan, Georgia, Armenia, Moldova, and Ukraine to support administrative reforms and promote good governance. These projects work together with the relevant partner institutions of the Regional Fund.

In its currently second phase the Regional Fund focuses on four thematic action fields such as: E-Governance, Civil Service and Vocational Training, Parliamentary Administration, and better Public Services. The European principles for administrative reforms (so-called SIGMA principles) as well as approaches to sector governance form an essential conceptual basis.

Project Coordinator and National advisor (50 % part time position)

The Regional Fund for Administrative Reform in the Eastern Partnership (EaP) is looking for a project coordinator and national advisor for administrative reforms, good governance and rule of law in Baku with extensive practical experience in reform projects in these areas. In addition, work experience with GIZ projects is an asset. Knowledge of German and English languages is required. The Job position is based in Baku, however frequent trips for carrying out the project activities to the project partner countries (included Ukraine, Moldova Georgia, Belarus, Germany) are required.

The responsibilities of the project coordinator and national advisor (50%):

• carrying out and monitoring of the development and implementation of project plans and activities in close consultation with the management of the Regional Fund and in close cooperation with other GIZ projects in the countries of the Eastern Partnership
• coordination with national and regional partners and other relevant stakeholders
• carrying out and monitoring the development and implementation of project budgets
• contribution to the overall management procedures for all regional sub-projects
 o backstopping for regional project managers in order to fulfill the standards of monitoring and evaluation throughout the project cycle
 o providing input for draft reports of regional projects
 o conceptional and logistical contribution to knowledge sharing and exchange events between all regional projects and all project managers
 o developing and organizing quality assurance measures and suggests necessary changes, improvements and initiatives

Project Coordination

The project coordinator and national advisor:

• plans, prepares, coordinates and supervises project activities, studies and research in different fields of public administration reform at all levels in consultation with project partners, respective GIZ programs and other donor organizations, both as regards implementation and conceptual aspects
• plans, prepares and joins activities in Azerbaijan and regional activities in other EaP countries, ensuring the engagement and participation of relevant stakeholders from public and private sectors
• follows up with the implementation, budget management, monitoring, quality management, evaluation, communication and documentation of Regional Fund measures
• cooperates with complex partner and stakeholder settings, with international donor agencies or development agencies
• handles commission management on behalf of GIZ (e.g. offer preparation, impact monitoring, project progress review, reporting)
• assists the regional sub-projects by providing professional advice and cooperates with a broad range of target groups

Technical Advice

The project coordinator and national advisor:

• is actively involved in preparing and implementing capacity building measures, exchange events, cross-country visits and the overall work at the regional level
• deals with the design, preparation and implementation of workshops, seminars and other events on issues connected with the regional project’s areas of activity
• drafts proposals for cross-country measures in the format of projects sketches and offers
• monitors the media regarding the latest administrative and political developments in the countries of the Eastern Partnership, carefully considers this information during the implementation of the relevant cross-countries projects and suggests adaptations if necessary

Communication and networking

The project coordinator and national advisor:

• facilitates regular contact and dialogue with the other respective GIZ projects, their partners, regional stakeholders and the EaP country delegations of the EU in close consultation with the management of the Regional Fund for PAR
• ensures good cooperation between the GIZ country office and the project offices in Azerbaijan and the GIZ project offices of the Regional Fund in the EaP countries
• cooperates with local communities, relevant organisations, non-governmental agencies and individuals in the project environment and with other projects to improve and maintain good working relationships
• communicates local interests and efforts, forwards these and encourages sharing ideas and information for the benefit of the project
• compiles the relevant information for joint activities and missions
• is responsible for EaP Regional Fund community management on IDA-Platform
• carries out PR measures (GIZ internally and externally) for the EaP Regional Fund and fund financed projects (articles, newsletters, database with pictures etc.)

Knowledge Management

The project coordinator and national advisor:

• ensures knowledge transfer to project information
• develops ready-to-use strategies and technical concepts, including guidelines, manuals and procedures
• draws up reports and presentation documents
• prepares appropriate input for various project reports including annual reports to the commissioner, and contributes to the other reports required by the project director and GIZ Head Office
• takes part and actively shares knowledge in the scope of the regional GIZ sector network SENECA
• assists with research activities and studies on political background topics in the regional context of the EaP
• takes actively part in and represents the EaP Regional Fund at the events and activities of the Fund financed projects
• compiles the relevant information for joint activities and assignments
• represents Regional Fund funded projects in frames of national and regional events in case of absence of regional project managers
• contributes to innovation and knowledge management, monitoring and reporting
• develops quality assurance measures, collects and documents best practices and lessons learnt
• performs other duties and tasks at the request of management
• The project coordinator and national advisor reports to the GIZ Country Director in Azerbaijan and to the Head of the Regional Fund for Administrative Reform in the Eastern Partnership.

Qualifications and Education Requirements

• academic degree in Law and/or Public Administration
• extensive work experience in the field of public law, legal reform and Public Administration Reform
• proven ability to work in the professional context of reform processes
• at least 7 years of working experience with international donor agencies or development agencies, prior work experience with GIZ is a strong asset
• at least 7 years’ experience in project management, prior work experience with GIZ procedures for project administration is a strong asset
• proven experience with budget management
• experience with project monitoring and evaluation in the project context, prior experience with GIZ M&E systems is a strong asset
• experience in cooperation with complex partner and stakeholder settings
• excellent social and communication skills
• proven ability to work in a politically sensitive context
• good working knowledge of ICT technologies (related to software, phone, fax, email and internet) and computer applications (e.g. MS Office, Access or other database programs)
• excellent language skills (written and oral) in Azerbaijani, German, English and Russian are required
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Required Skills

• excellent organizational skills and proven ability to meet deadlines
• proven ability to work independently and as part of a team
• strong presentation and communication skills (written and oral)
• very good working knowledge of digital tools and technologies for information processing, communication, content creation, problem solving and computer applications (e.g. MS Office) as an independent user

ADDITIONAL NOTES

Starting date of employment contract 29.03.2021 till 25.03.2022

Qualified candidates are kindly asked to send their CV/Resume and motivation letters by e-mail to: hr.azerbaijan@giz.de

Please indicate the name of the position (Project Coordinator EaP) you are applying for in the subject line of the email.

Application deadline: 03/03/2021

Please be advised that only shortlisted candidates will be invited to the further stages of the recruitment process.

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