Personal Assistant
 
JOB TITLE: Personal Assistant
EMPLOYER: Sea Breeze Resort & Residences DUTY STATION: Azerbaijan
PUBLISHED: 2021-04-14 LAST UPDATED: N/A DEADLINE: 2021-05-14

Breeze Hotel LLC looking for Personal assistant to G.M.

Role Purpose:

To provide professional, proactive and comprehensive support a GM within the business.
Be the first point of contact for the Director and take ownership of requests and communications and action them in a timely and appropriate manner.

Responsibilities include but are not limited to:

- Provide proactive diary management and co-ordination of meetings and all related arrangements i.e. travel arrangements etc.
- Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.
- Have regular reviews to revisit current priorities to ensure the meeting schedule is optimised.
- Manage the Director`s email at all times and delegate emails to the team where appropriate ensuring they are tracked to completion.
- Organise and process expense claims for the Director.
- To ensure all actions are logged, tracked and completed in a timely manner.
- Assisting with team social events.

Experience:

- Must have experience in a PA role at least for 3 years.
- Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times.
- Exceptional organisation skills with an ability to prioritise an often conflicting workload.
- Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment.
- Excellent time management and self-organisation skills with the ability to work effectively to tight timescales and under pressure/stressful situations.
- In depth working knowledge of Office Excel, Word and PowerPoint.

If you have the level of experience and skills required for this role, please apply with a copy of your most up to date CV today. recruitment@seabreeze.az

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