Personal Assistant/Admin specialist
JOB TITLE: Personal Assistant/Admin specialist
EMPLOYER: Oil and Gas Company DUTY STATION: Azerbaijan
PUBLISHED: 2021-04-26 LAST UPDATED: N/A DEADLINE: 2021-05-26

Job Title: Personal Assistant/Admin specialist

Key Responsibilities

- Provide effective communications and relationships with internal and external contacts, ensuring that messages and relations contribute positively to the delivery of business objectives
- Undertake small projects to support top management or be involved in part of a major projects
- Act as initial point of contact for information flow from and to management, progress issues, ensure follow up of outstanding action points
- Organizing meetings, presentations, keeping minutes and reporting. Provide research and support during business meetings
- Organizing complex weekly and monthly schedules, meeting arrangements, keeping files orderly, documentation and archiving documents
- Make travel arrangements, visas and reservations and compile travel schedules. Filling and expense reports to finance and legal department
- Co-ordinate all transportation required for management
- Secretarial duties: typing formal letters / documents, screening telephone calls / meeting guests, scheduling meetings, preparing billing information, translation/interpreting (internal meetings, external meetings, company documents)


- Higher education
- Min 2 years of work experience as personal assistant or related administrative positions
- Fluent in spoken and written English, Azerbaijani and Russian languages
- Proven experience in office management and strong administrative and organizational skills; Excellent inter-personal and communication skills
- Excellent Computer skills (MS Word, Excel, Power Point, Internet, etc.)
- Business Communication, numeracy skills, attention to details
- Ability to work in team, ability to work under pressure and in flexible working hours, adaptation to change
- Expecting the candidate to be enthusiastic and motivated with a sense to confidentiality

To be considered for this position, please email your resume to with reference “Personal Assistant/Admin specialist” in the email subject line. Only successful candidates (CV corresponding to all requirements) will be contacted.

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