Admin Officer
JOB TITLE: Admin Officer
PUBLISHED: 2021-05-27 LAST UPDATED: N/A DEADLINE: 2021-06-26

Job Description

Position: Admin Officer
Location of work: Head Office
Report to: Managing Director
Contract type: temporary (2-3 months)


• Answer the incoming phone calls
• Check e-mail accounts on a regular basis
• Accept the internal mail from company sites for main office staff
• Manage the day-to-day operations of the office
• Assist senior management with administrative issues
• Order stationery and monthly consumables for HO
• Arrange visas for incoming guests and expatriate staff
• Liaise with IT support for all IT issues at HO
• Control transportation and recording of archives
• Coordinating any maintenance job at office
• Absenteeism control of office based staff
• Keeping track of actions of site operation department and ensure the actions meet deadline
• Obtaining visas and liaison with Embassies
• Purchase airline tickets and make hotel reservations as required
• Arranging travel documents: accommodation abroad and tickets
• Assist with translation of documents, when required


• Lunch
• Mobile phone


• Relevant work experience
• Relevant University degree
• Excellent languages skills in: English (Upper intermediate), Azeri, Russian
• Excellent skills in MS Word, MS Excel and Outlook
• Interpersonal skills & team member
• Good planning, organizational, analytical and decision-making skills
• Excellent communication and organizational skills


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