Office Management Internship Program
 
JOB TITLE: Office Management Internship Program
EMPLOYER: DEFSCOPE LLC DUTY STATION: Azerbaijan
PUBLISHED: 2021-06-01 LAST UPDATED: N/A DEADLINE: 2021-06-15

Office Management Internship Program

DEFSCOPE is looking for an Office Manager intern who is open to progress his/her skills using the opportunities provided by us to live our values and hit the main targets.

About Company

DEFSCOPE is an Azerbaijani company which has been conducting cyber security activities overseas since 2018. We are providing Information Security Services, Consulting and Trainings to our customers mainly in Canada, Europe, America, and Azerbaijan with our up-to date products and services. Our whole team is consisted of professionals who are diligent, keen to learn and qualified to represent us globally with their international experience and certificates.

Job Overview

The Office Manager Intern assists with general office, HR, IT, Accounting and Marketing activities, and will be responsible for assisting the staff with general office duties including, but not limited to, research, data entry, filing and general coordination.

Duties & Responsibilities:

• Event management: logistics, registrations, materials, catering, follow up, etc.
• Purchasing office supplies and equipment and maintaining proper stock levels
• Producing reports, composing correspondence, and drafting new contracts
• Creating presentations and other management-level reports
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Perform basic bookkeeping activities and update the accounting system
• Partner with Finance and HR to update and maintain office policies as necessary
• Manage reception and internal distribution of mailing and courier
• Help in planning in-house or off-site activities, like company events, meetups and conferences
• Office admin tasks: welcome guests, arrange meeting rooms, prepare meetings
• Assist in vendor relationship management
• Prepare, manage and review the provision of high-level communications and correspondence including briefings, reports, submissions and notes to ensure the comprehensiveness, accuracy, and timeliness of written information
• Research and prepare strategic advice, information and reports on planning and operational matters to facilitate informed decision making and planning
• Contribute to projects to support the achievement of organization level strategic and operational objectives
• Fulfill duties as assigned by the director or the authorized person

Qualifications

• Senior or Recent Graduate (BSc/BA), current MSc/MA students in the business administration, management or related field (MBA degree is preferred)
• A creative mind with an ability to suggest improvements.
• Knowledge of an English language (at least intermediate level), Russian is preferred
• Proficiency in software applications
• General computer skills including Microsoft Word, Excel, PowerPoint and Project
• Proven ability to work collaboratively well with diverse groups
• Strong organizational skills, detail-oriented, and efficient
• Knowledge of office management responsibilities, systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal communication skills
• Basic knowledge of accounting, data and administrative management practices and procedures
• Basic knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Working knowledge of office equipment (e.g., optical scanner, printer)
• Attention to detail and problem-solving skills.

Benefits and conditions

• Well-organized work environment
• Official registration for internship.
• The chance to be part of an experienced and ambitious team.
• Learning and development opportunities.
• Chance to broad practical knowledge in Human Resources, Project Management, and Accounting
• Continuous learning and personal development
• On-the-job training
• Opportunity to get experience in local and global market
• Payment: Depends on candidate’s background and knowledge
• Work shift: Monday-Friday, Flexible hours (part-time or full-time)
• Corporative number
• Lunch is partly covered
• Participation in team gatherings and other social activities

Application Process

To apply for this opportunity, please send your CV to careers@defscope.com quoting the position name “Office Manager Intern” in the subject line by the end of June 14, 2021.

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