Tender Specialist
JOB TITLE: Tender Specialist
EMPLOYER: Workplace Interiors LLC DUTY STATION: Azerbaijan
PUBLISHED: 2021-07-23 LAST UPDATED: N/A DEADLINE: 2021-08-22

Workplace Interiors LLC looking for candidates to fill the position of “Tender Specialist

Workplace Interiors is an experienced fit-out and construction management (general builder) contractor, specializing in turnkey project development including MEP and structural works.

Tender Specialist - Job Description & Key Responsibilities:

• Review, analysis and preparation of Tenders, Proposals and Pre-qualification responses, including but not limited to the technical, commercial and contractual aspects of these documents.
• Collection of all documents to be included in the offer, such as pre-qualification documentation, Technical & Operational documentation, QA/QC, HSE, Pricing, Commercial & Legal exceptions, Certification, Bank Guarantees & Bonds, etc.
• Distributing tender packages across the relevant teams and establishing specific tasks per team, ensuring their collection within required deadlines.
• Manage all aspects of bid preparation efforts in accordance with various Clients’ Tender Procedures.
• Work with the Procurement Team and Sales Team to facilitate deal and risk reviews to avoid unknown, un-quantified risks during the bid preparation phases.
• Develop a strong understanding of the nature of works along with project and tender requirements and preparation of compliance statements
• Develop strong working partnerships with other functions (Project Control, Construction, Design, Architects, Procurement, Sales, Cost Control, Finance, Tax, Logistics, Customs, Warehouse etc.) to enable effective communication, on-time responses, improved information flow to help shape winning and profitable bids.
• Monitors the tender submission process for formatting, completeness, consistency, and compliance
• To act as the company’s internal contact point for the customer during the enquiry and bidding processes
• To handle incoming tenders and by keeping a prioritized listing of outstanding tasks, and analysis of tender requirements
• To respond to the tender participant’s (technical based) questions requests in a timely and efficient manner.
• To clarify subsequent documents and to prepare detailed tender documentations in a timely manner for contract engineering / commercial specialists to execute the contract
• Preparation Request for Proposals and Obtaining Price Offers from Vendors during Tender Process as per Drawings and Specifications
• Analyzes and resolves any of a wide variety of problems encountered through coordination with Internal team and Client representatives.


• Ability to read drawings and layouts is required with basic knowledge of AutoCAD functions as a benefit.
• Language skills: Azerbaijani (fluent), English (upper intermediate), Turkish (upper intermediate) and Russian (upper intermediate).
• Personal skills: Attentive to details, Negotiation skills, Team worker
• A bachelor's degree or higher.
• 3-4 years of experience in construction industry
• Excellent communication, organizational and analytical skills.
• Knowledge of tracking, planning, scheduling,
• Knowledge of construction tools and equipment.
• Must be proficient with MS Office applications.
• Understanding of contract terminology, competitive bids, purchase orders, and vendor relationship management
• Ability to work well with a team
• Meeting Deadlines
• Able to work and thrive in a high-stress and fast-paced environment

What we offer:

• Workplace Interiors will provide industry and product specific training but previous experience in the relevant tender process field will be valued.
• Competitive salary.
• Professional development opportunities.

Candidates will also benefit from previous experience in interior design, sales, logistics and procurement. Interior design, Fit-Out, FF&E, Decorative materials and Furniture must be of interest to do this work well.

Sample case study: Developer (Client) is looking for Turn-Key Construction (General Builder) or Fit Out Services and is approaching Workplace Interiors with Bid Process to receive competitive Bid proposals for wide spectrum interior design materials and construction services. Tender Specialist is to study relevant tender documentations, Client’s Procedure, Bid Instructions, Scope of Works, Drawings, Specifications, Programme and BOQ. To raise RFI list for any missing design details, any conflicts between drawings, specs, programme and BOQ documents, or for other required clarifications, so to be able to fully understand scope of works of tender and project requirements. Under specific needs and requirements, liaise with Sales team and Internal Procurement team to collect price offers from International and Local Vendors. If involved, or to work closely with Construction Team and Architects to determine workmanship and programme requirements, to prepare effective and efficient technical and commercial proposals based on collected information. Upon understanding of the works and finalizing open issues Tender Specialist is to prepare and held Sub-Tenders and RFP with Sub-Contractors and Suppliers in order to obtain competitive proposals and prepare the efficient cost plan. Based on collected information Tender Specialist prepare and submit Full Pack of Bid Documentation to the Client and monitor the post tender process till award of the Contract.

Candidates are required to submit their CVs with subject “Tender Specialist” – Construction (General Builder) and Fit Out” to hr@workplace.az with copy to rafi.aliyev@workplace.az & ilham.behbudov@workplace.az

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