Executive Assistant
 
JOB TITLE: Executive Assistant
EMPLOYER: MegaBiz DUTY STATION: Azerbaijan
PUBLISHED: 2021-08-24 LAST UPDATED: N/A DEADLINE: 2021-09-16

Position: Executive Assistant at MegaBiz Petrochemical Company

About MegaBiz:

MegaBiz is a global petrochemical product trading company with headquarters located in Istanbul, Turkey. Despite being fairly new company and petrochemical product trading having a very competitive and constantly changing environment, MegaBiz grows bigger and stronger thanks to the professionalism of its associates, relationship/partnership orientation, responsiveness and flexibility.

Main Duties:

• To provide support to the Chairman in delivering overall strategic objectives.
• To provide administrative services including diary management, booking meetings, planning events, organising travel, and preparing travel itineraries, correspondence, and prioritising emails for the Chairman.
• To manage executives’ calendars and set up meetings.
• To work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman.
• To provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required.
• To coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.
• To conduct research/ analysis as directed by the Chairman.
• To produce reports for the Chairman as and when required.
• To follow up on action points from meetings on behalf of the Chairman.
• To provide administrative support to the Chairman in the follow up and completion of departmental work plans.
• To provide administrative support to the Chairman in implementing organisational projects and programmes.
• To provide administrative support to the Chairman in the leadership and management of the organisation.
• To provide administrative services to field offices such as responding to queries, issuing memos, and following up on Chairman requests.
• To hold a valid passport and be willing and able to travel extensively and at short notice.
• To be flexible to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.
• Any other duties commensurate with the accountabilities of the post.

Skills and Qualifications:

• 2-3 years minimum related experience working in the similar position
• Fluency in Azeri and Turkish, proficiency in English, any additional language is preferable.
• Strong Communication skills (verbal, listening, writing).
• Attention to details.
• Ability to handle multiple tasks.
• Proven ability to work under pressure and meet multiple tight deadlines.
• Flexible and possess initiative to see all assignments and projects through to completion unsupervised.
• Organizational skills and proficient computer skills are required.

The position requires continuous flights, please take into consideration while sending your cv.

Please send your CV to hr@megabiz.com.tr till September 15th, 2021.

Please indicate the name of the position “Executive Assistant” in the subject line of the email. CVs without position name indication in subject will not be considered. Only shortlisted candidates will be invited to the further stages of the recruitment process.

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