AP Specialist
JOB TITLE: AP Specialist
EMPLOYER: Company DUTY STATION: Azerbaijan
PUBLISHED: 2021-09-03 LAST UPDATED: N/A DEADLINE: 2021-10-03

AP Specialist

Job Description:

- Manage all ARC processes and assure control mechanisms are in place (AP, Treasury, BE etc);
- Timely payment of monthly national staff payroll and taxes;
- Manage bank relations, all treasury activities, timely payments and funds availability throughout the year;
- Posting the treasury entries and clearing daily payment runs in SAP;
- Maintain high level of control over invoice registration and processing process;
- Coordinate financial month closing process in order to meet deadlines for Accounts Payable closing, Treasury closing, accruals and adjusting entries;
- Checking and signing of vendor VAT exemption applications for Revenue Services;
- Coordinate monthly and quarterly reconciliation of balance sheet accounts for all existing company codes;
- Preparation of actuals and assurance of actuals reports generation. Calculation and consolidation of monthly/quarterly Capex and Opex expenditure;
- Manage people issues and related performance management;
- Support Internal & External Audits;
- Registering and validating all incoming invoices (paper, email submission , automated uploads), making sure invoices are issued in compliance with company requirement, all relevant backup documentation is available and all data on the Invoices is transferred into the system correctly;
- Vendor query resolution. Working daily with vendors, timely notifying them about invoice rejections;
- Produce bank wire-transfers to local vendors for approved and due payments, uploading daily payments into online banking application;
- Conduct cash advance and business expense payments for employees, making adjustment of advances and business expenses in an accurate manner;
- Daily checking the payment run and approve the payment – 2 approvals are required;
- Make accurate entries in SAP - accounting system to record cash and bank transactions on a daily basis;
- Timely and accurate processing of national payroll as per schedule; Calculation and booking of payroll related entries & ensuring their correctness;.
- Manage employee business expenses, corporate cards and respective entries and uploads into the system. Reconciliation of corporate card charges (Bank invoice, statements and employee expense reports);
- Review and reconcile employees’ personal accounts on a monthly basis; Analyze employee outstanding overdue balances and act accordingly for timely closing them;
- Verifying & auditing of Business Expense reports as per company policies, procedures and Code of Conduct;
- Prepare reconciliations for cash and bank accounts on a monthly basis. Identify un-reconciled amounts if there are any and adjust them accordingly. Document monthly reconciliation;
- Other responsibilities that will be delegated or assigned by supervisor or line manager.

If you are interesting in this role please send your CV to recruitment@ires.az.

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