Executive Assistant
 
JOB TITLE: Executive Assistant
EMPLOYER: Navitas International DUTY STATION: Azerbaijan
PUBLISHED: 2021-09-14 LAST UPDATED: N/A DEADLINE: 2021-10-14

EXECUTIVE ASSISTANT

Who We Are:

We are a newly established company specializing in the energy services. We are focused on delivering world class consultancy services to the energy companies in Azerbaijan and former Soviet Union countries. We work in partnership with leading global service providers to find innovative and cost-effective solutions to many techno-operational challenges in the new era of energy transition and corporate transformation. We have an ambition of becoming one of the leading service companies in Azerbaijan to transform the implementation and management of technical services.

Job Synopsis:

We are looking for a full-time Executive Assistant (EA) who will provide high-level administrative support to the Management Team. The individual will play a pivotal role in helping the CEO to manage administrative and secretarial tasks. The EA must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise appropriate judgment in a variety of situations, possess strong written and verbal communication, administrative organizational skills, and the ability to maintain a balance with multiple priorities. An important quality for this role is to be a team player who is loyal to the company. The ideal candidate will be able to provide support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. They will also possess a friendly demeanor to effectively interact with office visitors.

What You'll Work On:

• Provide high-level administrative support and assistance to the CEO and/or other assigned leadership staff
• Work closely and effectively with the CEO to remain well-informed of all upcoming commitments and responsibilities, following up as needed
• Use discretion, confidentiality, and good judgment to handle matters for the CEO
• Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff
• Responsible for all aspects of travel and accommodations for executives. Understanding the Executive’s preferences and aiming to accommodate these needs
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes
• Perform office tasks including maintaining records, ordering supplies, and basic bookkeeping
• Support HR and Business Development functions
• Implement various ad hoc requests and perform other related duties as assigned

What We're Looking For:

• Bachelor’s degree in Business Administration or related field required; Master’s degree preferred
• Internship or any relevant experience preferred.
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong motivation to work in a fast-paced environment
• Enthusiasm and willingness to learn fast and take responsibility
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Up-to-date hands-on experience with latest office gadgets and applications, and ability to learn company-specific software if required.

Why Should You Apply:

Your role will have no limits and every day will be different. You will be entrusted with confidential information and serve as an extension of the CEO to further build rapport with internal and external stakeholders. You must be passionate about completing administrative work with great attention to detail while maintaining a flexible schedule to address requests as they arise. Your impact will be greatest when you anticipate and solve problems before they become reality.

What Do You Get:

• Interesting, stable, and permanent job
• The opportunity to cooperate with a successful leadership team
• Individual, professional coaching
• Career development; opportunities for progression
• A positive team and loyal leadership
• Full time, 8 hours working day
• The possibility of a promotion after a 3-months probationary period

E-mail: info@navitas.az

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